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With the rapid development of modern information processing technology, the demand for office modernization among enterprises and institutions is also increasing. Therefore, thepaperless conference system has become an urgent necessity. Traditional conference organization involves tedious tasks such as preparation before the meeting, discussion during the meeting, and summarization after the meeting. Additionally, due to the special nature of government agencies, many meetings involve different levels of confidentiality of materials.
Considering the modern position of the project and the specific functions of each hall, from the perspective of improving investment efficiency, adhering to the principles of advanced system design, reliability, completeness, foresight, and practicality, and fully considering the performance-price ratio and functional requirements, a highly modern and cost-effective paperless conference system has been designed for reference.
Significantly reduce economic costs (reduce conference expenses):
Paper cost (fax paper, printing paper, scrap paper)
Streamlining of conference staff
Time cost of organizing the conference
Efficient error correction capability in organizing the conference and other hidden costs
Make meeting communication and interaction more spontaneous ("face-to-face" interaction):
Any personnel can initiate same-screen sharing
Any personnel can exit same-screen sharing and can track same-screen sharing again at any time
Any external signal and external video can enter the same-screen sharing
Internal meeting signals can be synchronized to external display devices under any circumstances
Improve work efficiency through meeting management (efficiency, convenience, completeness):
Efficient addition of conference personnel, efficient seating arrangement of conference personnel
Efficient and intelligent distribution of conference documents, distributed as needed
Efficient discussion of conference documents, can broadcast and annotate original documents
Efficient sorting and storage of conference documents and statistics of meeting data
Easy installation: seamless connection between the lifter and the touch screen, no exposed cables, and the entire system uses pure network cables, making installation and debugging simple and convenient.
Integration of multiple networks: can run across platforms and simultaneously supportAndroid terminals Windows terminals Linux terminal hybrid network operation.
Conference interaction: supports free conference communication on terminals, one-click broadcasting, asynchronous browsing, etc., and can call the system backend to request conference services.
The core of the paperless conference system is the high integration of traditional conference equipment and functions, using fully digital technology, high-voltage high-fidelity transmission, lossless encoding and decoding, to form a complete intelligent conference system. The ten core functions include: conference reservation system, conference release system, simulated seating system, function customization system, original document push system, multi-permission management system, screen broadcasting system, document annotation system, temporary document processing system, and automatic conference saving system. It perfectly solves all the connections, applications, and storage before, during, and after the conference.
Preparation before the meeting: Pre-setting of meeting content (including meeting name, time, place, participants, meeting agenda, and conference document upload, etc.).
Functions during the meeting: After the meeting starts, participants sign in, view meeting materials, interconnect information, same-screen sharing, document annotation, call for services, etc..
Post-meeting saving: Automatically organize and archive or clear conference materials, and participants can view historical meeting information according to their permissions.
