2023 Guangzhou DSPPA Audio Co., Ltd.
2023 Guangzhou DSPPA Audio Co., Ltd.

Multifunctional Intelligent Conference Hall Solution for Government

2023 Guangzhou DSPPA Audio Co., Ltd.
Solution Description

Intelligent Conference System generally consists of a conference speech system, central control system, video matrix system, data distribution display equipment, sound reinforcement system and application software. It provides flexible management for all types of meetings, has the advantage of multi-functional, high sound quality, data transmission confidentiality, etc, which can realize comprehensive control for the whole process of meetings.  

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Multifunctional Intelligent Conference Hall Solution for Government
Multifunctional Intelligent Conference Hall Solution for Government

● Audio-Video Switching: Through the 8-channel control panel and the voice control panel, the audio/video of the control matrix is freely switched, ensuring unified control and management.

● Camera Tracking: Connected with digitalConference System to achieve camera tracking, which can provide close-ups of the speakers.

● Projector Control: The central control panel controls the projector power switch, and display screen switch via serial RS232 protocol or infrared transmitter.

● Power Management: Projected curtains, electric curtains, HD TV and other consumer devices can be controlled and managed in a unified way, such as up and down, on and off etc.

● Volume Control: Control and adjust the volume of the microphone, DVD, etc. of the conference room; All volume levels and numerical percentages are displayed on the touch screen so that the user can see at a glance the volume control of the system.

● Infrared Control: DVDs, air conditioners and other devices with infrared probes can discard cumbersome remote control by infrared learning of the central control host. And then Control and management can be achieved with a single wireless touchscreen.

● Scene Switching: Several scenes can be set in the central control program, and one-click switching can be achieved through the wireless touch screen.

●  Light Control: Control the brightness/status of the lights.


Paperless Conference system+Video Matrix System +Central Control System


There are 4 subsystems in Intelligent Conference System. The intelligent system of this project consists of Paperless Conference System (D7600), Central Control System (D6401), Video Seamless Switch System(D6108), Sound System (Mixer, AMP, Speaker)


● Paperless Conference System(D7600)

DSPPA paperless conference system manufacturer is a paperless conference system tailored for government parties and government organs, enterprises and institutions, and large group enterprises, providing powerful conference application functions. It includes meeting information upload, document distribution, reading and viewing, document annotation, meeting sign-in, voting, electronic whiteboard, document interactive transmission, video interactive transmission, meeting communication, information notification, meeting services, information recording, etc. With rich functions, simple and intuitive interface, and convenient, stable and reliable operation, it can help meeting organizers greatly reduce work pressure, easily conduct conference site management and control and improve the meeting efficiency of participants. Besides, it also saves a lot of material printing costs and projection equipment, which is fully in line with the national low-carbon and environmental protection concept. 


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● Central Control System(D6401)

DSPPA Central Control System is the core of the audio and video system. It can be operated independently to achieve automatic conference control, or controlled by staff via computer for more complex management. It is operated by a wireless touch screen (IPAD or mobile phone control) to realize environmental control (air conditioning temperature control, curtain control, lighting control), camera tracking and projector control, projection screen and hanger lift control, audio and video switching control, digital audio processor volume adjustment, etc.


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● Video Seamless Switch System (D6108)

With the process of science and technology and the improvement of people’s living standards, the demand and popularity of electronic devices are increasing. For example, signal conversion on stage, signal display and storage in security systems, video and audio signal processing in multimedia conference rooms, etc. DSPPA 2K HD Seamless Hybrid Matrix adopts an EMI chassis structure design, which is compatible with input/output signal cards of different signal types; The integrated signal cards include HDMI, DVI, VGA, SDI and AV seamless input/output signal cards. Combining the functions of different signal cards can solve the problem of comprehensive audiovisual. It supports multiple signal input and output cross matrix switching, each video signal, audio and video signals are transmitted and switched separately so that the signal transmission attenuation is reduced to a minimum, full seamless switching. It enables high-fidelity output of image and sound signals and can be paired with any of the input and output signal cards.


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● Sound System (Mixer, AMP, Speaker)

Sound Equipment System is mainly composed of a loudspeaker, amplifier, mixer, microphone, audio source and other equipment. It can realize simple meetings, presentations, special topic report etc. Professional audio processing equipment like mixers, audio processors and others can make the on-site language clear, distortion-free, silent feedback whistle, etc. Combined with meeting area appropriate professional audio is configured to make the sound pressure margin sufficient. The sound field will be evenly distributed and the sound image positioning will be accurate.


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System Functions


● Paperless conference system section



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Function Modules: You can choose from function modules such as personnel management, meeting agenda, topic management, meeting minutes, voting, meeting communication, centralized control, personnel arrangement, etc. Paperless to match with meeting terminals.

Meeting Establishment: Meeting topics, hosts, secretaries, begin time and expected end time, meeting location and other meeting information can be setPaperlessto be matched with the meeting terminal.

Conference Presets: The system supports conference presets, which allow users to set up meeting information and topic files in advance according to meeting conditions, has a one-touch start function, and supports multiple conference information presets and default conference settings.

Staff Management: Information entry for participants; One-to-one settings; Bulk import of staff’s information; Permissions setting for staff; Chairman function; Broadcast permissions; Export permissions; Visa-free features; Bid permissions; File viewing permissions.

Topic Management: Set topics before the meeting; Multiple topics can be set simultaneously; Setting of topic permissions; Unlimited topic file formats, including WORO, Excel, PPT, PDF, CAD, etc.; Support audio format MP3/WMA, image format JPG/JPEG/BMP/GIF/PNG, and original file upload (no reformatting).

Smart Sign-in: One key to join the meeting and sign in, and the information is summarized and stored in the background host.

Voting Management: Voting content; Voting methods, real name or anonymous; Scored voting, customized voting, and selective voting are supported.

Handouts: Documents of various types and formats can be handed out (documents, pictures, PPT, PDF) amid meetings; Supporting original document distribution, temporary document and fixed document distribution; Securing the whole meetingPaperless.

Browse Intuitive display of meeting topics; Support multiple topics synchronized display; Search and browse with one click; Support PPT dynamic playback and topics viewing permissions.

Document Annotation: During the meeting, you can annotate the meeting issue document; Support one key to start the annotation, the original document annotation and comments; Save the original document annotation and automatically upload the background host; Support common office files: WORD, PDF.

Whiteboard: Support personal and interactive use; Allow people to write on the same whiteboard; Support archiving and loading of whiteboard content and its synchronizing to the projector.

File Upload: PaperlessThe conference terminal intelligent interactive panel with a USB interface can read USB files and upload them to the host.

Voting: Edit the conference voting title, options, description, and type; One-click voting; Voting terminals can output real-time voting results to a large screen.

Signal Interaction: Conference documents, electronic whiteboard, video playback, computer desktop, and document annotations can be broadcast to other terminals with one click on the same screen paperless, supporting asynchronous browsing and tracking of the main speaker function, and supporting synchronous broadcast permission setting.

Connectivity: Various HD images and videos from remote video, cameras, laptops, computers, DVDs, etc. of the meeting venue can be broadcast to each conference terminalPaperless, the projector or a large screen for synchronous display.

Asynchronous Browsing: When the presenter starts the same screen broadcast amid the meeting, any conference terminalPaperlesscan browse asynchronously and exit the same screen broadcast to enter the free template, supporting tracking of the presenter with one click to quickly enter the same screen broadcast state, and permission restrictions setting.

Information Record: After the meeting, you can record and view a variety of information, including check-in, voting, annotations, staff, conference and other information with one click.

Information Export: The meeting information can be exported to the local hard disk of the background host for storage or transmission to other meeting terminals for storage.

Conference Clearing: Clear the conference information automatically or manually; Support the server to automatically clear all the conference terminal information paperlessly; Support the conference terminal to automatically clear all the conference information.


● Central Control System section


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1. Audio-Video Switching: Through the 8-channel control panel and the voice control panel, the audio/video of the control matrix is freely switched, ensuring unified control and management.

2. Camera Tracking: Connected with digitalConference System to achieve camera tracking, which can provide close-ups of the speakers.

3. Projector Control: The central control panel controls the projector power switch, and display screen switch via serial RS232 protocol or infrared transmitter.

4. Power Management: Projected curtains, electric curtains, HD TV and other consumer devices can be controlled and managed in a unified way, such as up and down, on and off etc.

5. Volume Control: Control and adjust the volume of the microphone, DVD, etc. of the conference room; All volume levels and numerical percentages are displayed on the touch screen so that the user can see at a glance the volume control of the system.

6. Infrared Control: DVDs, air conditioners and other devices with infrared probes can discard cumbersome remote control by infrared learning of the central control host. And then Control and management can be achieved with a single wireless touchscreen.

7. Scene Switching: Several scenes can be set in the central control program, and one-click switching can be achieved through the wireless touch screen.

8. Light Control: Control the brightness/status of the lights.


● Video Seamless Switch System section


Automatic rotation cycle switching: HD matrix system can set cycle channel, cycle time and interval, which can easily realize automatic signal interval switching.

Full Seamless switching function: Built-in seamless switching card, switching without the black screen, no splash screen, no special effect transition. Seamless output supports VGA/SDI/HDMI/DVI/AV signal formats, and HDMI perfectly supports interlaced and progressive scan output.


1. Adopt EMI chassis structure design: The chassis all use EMI structure design, effective prevention of electromagnetic radiation and electromagnetic wave interference, and more stable performance.

2. Ultra-long time non-stop operation: the matrix system can be 7 * 24 hours of ultra-long time non-stop operation, with an average time of failure of more than 10000 hours.

3. Multifunctional control software: HD matrix multi-functional control software can be applied to a variety of operating systems, can be achieved on the HD matrix signal switching, rotation settings, and system settings, easy to install. Ready to use after installation, no debugging required.

4. ESE protection: The increasing number of highly integrated electronic component devices has also led to the use of sensitive and expensive chips. ESD protection is particularly important 

5. Automatic rotation function: It comes with a rotation function, which can be switched according to user requirements. Users can set parameters such as rotation switch, rotation time and rotation channel to meet their various display needs. It provides up to 32 user-defined output channel configuration schemes and can store and recall the schemes at any time, and switch to your saved display state with one click.


It works with two cameras D6283II, which can realize the coordination, processing and switching of input and output signals. The input signal can be arbitrarily switched and combined to achieve a very flexible signal central processing function.


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